The Company keeps records regarding employees’ home address, telephone number, the person to notify in case of emergency and other pertinent information regarding any employee and his/her employment. It is your responsibility to ensure that the following information is current and correct by reporting any changes to your Manager:
● Full legal name;
● Home address, including ZIP code;
● Home telephone number;
● Birth date, if younger than 19;
● Person to contact in case of emergency;
● Change of beneficiary;
● Social Security number;
● Driving record or status of driver’s license, if driving privileges are a part of your job responsibilities;
● Withholding exemptions on your W-4 tax form;
● TB test results, if applicable (stored in separate, medical record);
● Hepatitis B test results, if applicable (stored in separate, medical record);
● First Aid certifications, if applicable; and
● Training certificates or licenses maintained.
Personnel files are Company property, and access to the information they contain is restricted. The files are kept in a secure online location and are accessible to only Supervisors and management personnel who have a legitimate reason to review the information.
Current and former employees and/or their designated representative may review their own personnel files in accordance with state law. Personnel files are generally maintained for three years from the date of cessation of employment.