EMP.18 - Employee Electronic Signature Acknowledgment

EMP.18 - Employee Electronic Signature Acknowledgment

Employee Electronic Signature Acknowledgment
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This acknowledgement covers the security and use of our computer systems, including mobile device applications.  Access to our computer systems and mobile device applications is controlled by the provision of unique User IDs or passwords that are assigned only to you and no one else.  Such processes and safeguards serve as the front line of protection for our electronic systems.  To assist you in maintaining these safeguards, below are some Do’s and Don'ts to abide by:

 

Do

    ● Exit the electronic system at the end of each working day or when the systems are not in your immediate possession.

    ● Review all of your documentation on-line prior to exporting to the Agency server, web based software, or data storage programs.

    ● Report to your supervisor if you suspect that your User IDs or passwords have been compromised.

    ● Close out the mobile device application at the end of each shift.

 

Do Not

    ● Use your User ID as your passwords

    ● Share your user ID or passwords with anyone except with the appropriate software support personnel, IT Coordinator, Director of Clinical Services, or the Administrator.  All User IDs and passwords are to be treated as sensitive and confidential.

    ● Reveal your User IDs or passwords over the phone to anyone.

    ● Reveal your User IDs or passwords in an email message.

    ● Use the “Remember User ID and password” feature of applications.

    ● Write your User IDs or passwords down and store them anywhere in your office.

    ● Store your User IDs or passwords in a file on any unencrypted computer system.

    ● Remain logged in at an unattended and unlocked computer.  Do not perform any unauthorized changes to our computer systems or information.  

    ● Attempt to access data that you are not authorized to use or access.

    ● Connect any non-agency authorized device to our network or computer systems.

    ● Store Agency data on any non-authorized Agency equipment.

    ● Give or transfer our data or software to any outside person or organization without permission.

 

Failure to abide by this policy may result in a suspension or even termination of employment with the Agency.

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